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  • Writer's pictureDaniel Jiménez


When a cosmetic product is placed on the European or the UK market, the party responsible for the product – known as the Responsible Person – must prepare a Product Information File (PIF) that will be accessible to competent authorities in paper or electronic format.

According to Regulation (EC) No. 1223/2009, the PIF shall be kept for 10 years following the date on which the last batch of the cosmetic product was placed on the market.

The product information file is a mandatory cosmetic product dossier containing all the most important information about the finished product regarded to ingredients, manufacturing process and product labelling, which shows the product characteristics, its safety and efficacy.

According to the EU Cosmetics Regulation 1223/2009 and the UK cosmetics regulations, the Responsible Person must keep a product information file for each cosmetic product placed on the EU/UK market, at the address specified on the product label, readily accessible for the competent authority of the EU member state (or UK) where the responsible person is established. The product information file has to be available in a language easily understood by the local competent authority of the country where the responsible person is keeping the cosmetics product information file.


The product information file must contain the following information and data.

  • A description of the cosmetic product

  • Cosmetic product safety report (CPSR):

- Part A: Cosmetic product safety information

Quantitative and qualitative composition of the cosmetic product

Physical/chemical characteristics and stability of the cosmetic product

Impurities, traces, information about the packaging material

Normal and reasonably foreseeable use

Exposure to the cosmetic product

Exposure to the substances

Toxicological profile of the substances

Undesirable effects and serious undesirable effects

Information on the cosmetic product

Assessment conclusion

Labelled warnings and instructions for use


Assessor’s credentials and approval


A complete cosmetics product information file (PIF) is the basis for the notification to the EU CPNP portal or the UK SCPN database, which must be performed before the cosmetic products can be placed on the EU/UK market.


BELAB SERVICES LTD can offer a complete PIF and CPSR preparation service. We can offer consultancy on: the product information file content, reviewing or compiling the cosmetics product information file, preparing the cosmetic product safety assessment, checking the product labelling, performing stability and compatibility tests, challenge testing and helping you prove the effects claimed for your cosmetic products.

After that we will be able to register your products in the CPNP and/or the SCPN database acting as your Responsible Person in Europe and the UK.

For more information please, contact us!

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